NSNadia Sethi09:03Bali honeymoon — dates and budget
TWTom Whitfield08:52Japan cherry blossom · 8 pax
FSFarah Siddiqui08:20China visa · family of 4 — documents
Corporate retreat · Georgia · 40 pax — dates and budgetmark.ellison@nilecrescent.exampleConvert to Request
MEMark EllisonRe: datesYesterday
LCLina ChenSentYesterday
MEMark Ellison09:12
We're planning a 40-pax corporate retreat in Georgia this November. The brief and our budget are attached — could you come back with dates, hotels and a per-head cost?
retreat-brief.pdf1.2 MB…
ReplyReply allForward
Gmail-grade writing
Drafts save themselves, templates at the caret, scheduled send, 25 MB per message, sent through your own provider as your address.
Channel permissions
Per mailbox and number: which team can view or edit; visibility team, private or branch. Anyone who can open a request can read its conversation.
02Leads & Requests
Leads & Requests: One record type. Your word for it.
Lead, Request, Lead & Request or Ticket — same engine.
Lantern Travel · Dubai
All12My open4Unassigned2SLA at risk1Closed3Archived2TableBoardFiltersNew request
New3
REQ-00207Medium priority
China visa · family of 4
Farah Siddiqui
First response · 3h 51mTN
REQ-00216Medium priority
Japan cherry blossom · 8 pax
Tom Whitfield
First response · 3h 58mAssign to me
REQ-00208Medium priority
Oman road trip · 2 cars
Elena Petrova
First response · 1h 12mAssign to me
Qualifying2
REQ-00215Medium priority
Maldives · anniversary · 5 nights
Fatima Al Rashid
First response · Met · 22mHS
REQ-00203Low priority
Hajj 2027 · early enquiry
Salim Qureshi
responded offlineBA
Quoting2
REQ-00209Medium priority
Bali honeymoon
Nadia Sethi
3dGO
REQ-00212Medium priority
London → Jeddah · 2 adults
Gordon Hayes
Next response · 42mSA
Booking2
REQ-00211High priority
Corporate retreat · Georgia · 40 pax
Mark Ellison
Resolution · 19h 10mLC
Won2
REQ-00214High priority
Umrah group · 12 pax
Aisha Farouk
38,400 AED
First response · Met · 36mYK
REQ-00210High priority
Sales kickoff · Dubai · 25 pax
Neha Kapoor
61,250 AED
First response · MetLC
REQ-00213Low priority
Iceland northern lights · 3 nights
Ruth Bennett
Resolution · 30h 05mGO
Lost1
REQ-00205Low priority
Canada visitor visa · student
Anjali Verma
Competitive · Chose another agency
TN
Close request
WonLost
Note
Iceland northern lights · 3 nights
1 task still open — closing does not close it
Close as Won
Saved views with live counts
All · My open · Unassigned · SLA at risk · Closed, plus your own, personal or shared with a team. Sort defaults to latest activity.
Close intelligence
Won with amount and currency; Lost with a reason in three classes; a 7-day audited correction door.
03Routing & SLA
Routing & SLA: Rules you can read. Clocks that only run in business hours.
Only a customer-facing message stops a response clock — a note or a view never does. Off-shift arrivals anchor their clocks to the next shift opening.
9999Catch-allThe channel's default team queue · Dedicated queue · Standard SLA
SLA policies
Standard SLA4 h / 8 h / 72 hBusiness hours80 % → ownerreopen 48 hGulf SLA2 h / 6 h / 48 hGulf80 % → owner · 100 % → managerreopen 48 hVIP SLA1 h / 4 h / 24 hGulf50 % → owner + managerreopen 72 h
Gulf
Sun–Thu 09:00–18:00 · Asia/Dubai
Sun
Mon
Tue
Wed
Thu
080910111213141516171819
Four strategies
Round-robin with a pointer that survives restarts · weighted 1× / 2× / 3× without bursts · a dedicated queue reps pull from · skip-queue to the least loaded.
The ladder keeps hopping
Warnings at thresholds; on breach, reassign to the next in rotation, a manager or the queue — and keep trying, up to three hops. A breach is a report fact, not a reason to stop.
04Reports & dashboards
Reports & dashboards: Tiles that drill into the exact list.
Lantern Travel · Dubai
Dashboard
Today7d30dAll branches
New leads · today
6
Live · All pipelines
Open requests
9
Live · All pipelines
SLA at risk
1
7 days
Avg first response
41m
7 days
Value won
AED 99,650GBP 4,050
7 days
Created vs resolved+3 vs previous periodCreatedResolved
MonTueWedThuFriSatSun
Busiest hoursQuietBusy
MonTueWedThuFriSatSun00061218
Leads by source
Email8WhatsApp4Phone1Walk-in1
Branch scorecard
7 days
BranchRequestsOpenWonSLA metValue
Dubai6424/499,650 AED
London8526/64,050 GBP
14 reports, CSV on every one
Productivity · Sales & conversion · Operations; branch-partitioned then scoped; a period control where data is period-cut and an honest Live pill where it is not.
Custom dashboards
17 widgets, 3 templates, a 12-column grid, a provenance chip on every widget: 'Data: Lead source ROI · 30d · Branch: Dubai'.
English, Arabic and SpanishLive
Each person picks their language before they sign in; every label follows. (Arabic renders in the standard left-to-right layout.)
On your agents' phonesLive
Icon rail on desktop, a bottom tab bar on phones; the inbox and every chat go single-pane at 768 px and under. No app to install — it is the same address.
Bring your contactsLive
CSV import with a downloadable template and a per-row report of typed skip reasons; CSV export on contacts, companies, requests and every report.
NEVER MISS, ENGINEERED
‘Never miss’ is a set of mechanisms.Not a promise.
No percentage, no guarantee badge, no uptime figure. This is what actually runs, for every connected mailbox and number.
Three sync layers
Provider push for speed. A checkpointed pull for the guarantee — the checkpoint commits only after the message is fully stored. A reconciliation sweep as the safety net.
The canary
Every 60 minutes each monitored mailbox mails itself a tagged message and must see it round-trip within 10 minutes — send, provider, webhook, sync, ingestion. A miss alerts Super Admins and shows on the Channel health card.
Mailbox-down alerts that repeat
A dead token — a password change, an admin revoke, 90 days idle — flips the mailbox to Reauth required, alerts branch admins by bell and email, shows a Reconnect banner and re-bells daily until it is fixed.
One mail, one lead
A mail copied to two connected mailboxes is one conversation and one request, visible in both. Threading runs first, so a reply attaches instead of becoming a duplicate. A racing second convert is refused.
Nothing silently dropped
Spam-foldered mail is surfaced for review, never discarded. Failures land in a dead-letter queue with an alert. Un-actioned inbox items are archived, never deleted. Mail is kept long-term.
The routing floor
No eligible agent? The request lands in the team queue and rings the team. Empty team? Branch admins and Super Admins are rung. Delete every rule and policy and capture still works — just without clocks.
Channel health · never-miss
Dubai
dubai.sales@Live4 min
+971 4 ••• 0210Live2 min
London
london.holidays@Live11 min
visa@lantern-travel.exampleLive38 min
London
london.holidays@Live11 min
visa@lantern-travel.exampleReauth required38 min
Branch admins alerted · re-bells daily
11:00:00canary sent · dubai.sales@
11:00:41canary seen · 41 s
11:00:00canary sent · london.holidays@
11:01:07canary seen · 67 s
11:00:00canary sent · visa@
11:09:58deadline in 2 s…
11:10:00canary missed → alarm · Super Admins
11:10:00Channel health · visa@ → Reauth required
Rule 1
Rule 2
Rule 3
Rule 4
Catch-all
Standard SLA
Gulf SLA
VIP SLA
Capture ✓
Convert ✓
Close ✓
Clocks —
See one enquiry go end to endon your own channels.
A 30-minute walkthrough with the team that built it. Bring a mailbox and a WhatsApp number.